Azure AD Connect is the lightweight version of a much larger identity management platform, Microsoft Identity Manager (MIM). There are more than 5,000 pre-integrated applications in the Okta Integration Network. For example, if you have five domains under your office tenant, you would have five office apps in Okta, each pointed to the same office tenant but set with a different domain. No matter what industry, use case, or level of support you need, weve got you covered. We will continue to monitor residual effects for a limited number of customers. Migrating to Office 365 requires you to understand and resolve issues with Active Directoryotherwise you can expect delays in decommissioning expensive on-premises systems. Okta also has the most mature provisioning integrations, and a mature mobile access management platform that is integrated with identity. Built-in migration features in Exchange, combined with free tools from Microsoft, do not always provide a speedy and troublefree experience. Search and add Microsoft Office 365. If anything fails, users cannot authenticate to Office 365. The UPN requires a domain that is public on the internet, for example, [emailprotected] However, many Active Directory environments are built with private, non-public DNS domains that cannot be used on the internet, resulting in usernames like [emailprotected] Therefore, the integration from Office 365 to Active Directory must figure out how to map the AD user with an invalid username to a valid Office 365 format. Go to Applications > Add Application. Now that you understand how Okta connects to on-premises systems, lets discuss how the Okta cloud service connects to Office 365. But Okta doesnt stop there, we also have a Java-based agent that our customers and partners have integrated with other on-premises systems like Oracle HR platforms and mainframes. Okta looked at the functionality that resides in AD FS and Azure AD Connect, and built a scalable version into our cloud service. Get started by deploying Office 365 in your Okta org. Popular Integrations Okta simplifies their Office 365 account setup. There is no need to create, set up, and configure new, dedicated on-premises servers or databases as with AD FS. In a pass through authentication setup, you would need to deploy multiple agents for high availability. Prerequisites Evaluate Office 365 for your environment Understand Identity and Office 365 The problem is that we have tried integrating O365 into Okta, but it turned out to be a complicated process. Microsoft has another option. Step 1. Integrations can be published publicly in the Okta Integration network catalog, but that's entirely optional. Empower agile workforces and high-performing IT teams with Workforce Identity Cloud. When a user attempts to access Microsoft Office 365, they are redirected to Okta for authentication. Users become frustrated because they now have to manage more than one password, and IT administrators become frustrated with disconnected environments. Okta even has rules-based groups, so you can manage Office 365 access based on attributes. This is a great example of how these older architectures struggle with the new concepts of cloud computing, and how Okta can ease the pain of investing in on-premises resources. Okta has no preference of the MFA solution you want to use with Office 365, therefore you can integrate our cloud service with RSA SecureID, Symantec VIP and other cloud MFA vendors like Duo Security. It provides all the standard office products like Excel, Outlook, Word, SharePoint and more, but available from any internet enabled computer! User and group synchronization. As mentioned previously, having to deploy new servers in your IT environment when you are migrating to Office 365 doesnt make sense. We are working with the service . Often, this approach is called Same Sign-On. It may seem ideal for Azure AD Connect to store Active Directory password hashes in Office 365, since it doesnt require deployment of AD FS servers and infrastructure. All these systems integrated with Active Directory, and with it, companies achieved a single sign-on (SSO) experience. The newest option that Microsoft has introduced for synchronizing users to Azure AD and authenticating those users against Active Directory is Pass-through Authentication with Azure AD Connect. They either ignored the MFA step, required complex, long, application-specific passwords, or they broke and were unable to authenticate a valid user. If one of the servers an agent is installed on is not available, as long as there is at least one more agent installed, Okta will automatically and transparently fail over to the next agent. Companies are migrating other on-premises services to newer cloud solutions, like HR systems (Workday, BambooHR). Those groups can be sourced from Active Directory, native to Okta or imported from other systems like an LDAP server, Workday or Box. Various trademarks held by their respective owners. Log in to your Okta org with Super Admin credentials. For example, if you have five domains under your office tenant, you would have five office apps in Okta, each pointed to the same office tenant but set . To deploy an AD FS solution, most companies end up with four new on-premises servers. Gdit Okta Sign In will sometimes glitch and take you a long time to try different solutions. In the same way you chose Office 365 because its more feature rich, less hassle to run, cheaper and more secure than the on-premises equivalent, Okta is the same logical choice for identity. See Add Office 365 to Okta. No extra IT admin intervention required. The final result is that the new employee can easily gain access to Office 365 within a matter of seconds of your IT group initiating the process. And if you need to maintain multiple Active Directory environments, one can configure more AD FS servers. I hate having to enter your info manually when you already uploaded your resume. Step 3. However, unlike Azure AD Connect, Okta does allow for automatic failover and real-time verification of user credentials to their Active Directory account, and can do so without requiring complex corporate network connectivity. But, he knew that on-premises directories contained lots of information required to make accessing a cloud application work seamlessly. Configure single sign on for Office 365 using SWA or WS-Federation. When Okta licenses users, you can also specify specific services in each Microsoft Online license a user gets. The agents dont have to be installed on your Active Directory Domain Controllers, although some customers decide to do so. Our developer community is here for you. Therefore, you can relax the MFA enforcement for these circumstances. Simply download and authenticate to Okta Mobile, our mobile application for iOS and Android, and access all your assigned applications directly via Okta Mobile. It is easy to allow access to Office 365 for only a certain subset of your users. Forgot Password. Before we dive into the detail, we need to explain how Okta came to be the leading identity management service for Office 365. Depending on your license type, some topics in this guide may not apply to you. This paper discusses in detail about Okta and Office 365, but keep in mind that Okta is a much larger identity platform that addresses a wide variety of use cases across many other services. If you're creating an Okta integration for the first time, we recommend the following sequence of guides: Okta developed a totally new way of connecting the cloud back to the datacenter without having to deploy new servers with large-scale software to configure and maintain. Okta was co-founded by Todd McKinnon, who was the vice president of engineering at Salesforce. Exchange integrates heavily with Active Directory, and for many years IT administrators have invested massive time and effort in managing users and groups and other Exchange data in the directory. Instead, you create a policy that defines when MFA should be applied, and assign groups to that policy. Active Directory has all the information about users, distribution and security groups. How does Okta do this? Complexities in Active Directory are not always addressed with free tools offered by Microsoft, and they and require you clean up and fix data prior to migration. The second challenge of identity has similar traits. If you need to add MFA to your Office 365 login process, it is simple to enable an MFA policy once for your Okta org. On the menu that opens, name the Okta app and select Register an application you're working on to integrate with Azure AD. (PowerShell) WS-Federation, you need to configure a separate instance of the Office 365 application within Okta for each domain you have in your office tenant. Innovate without compromise with Customer Identity Cloud. Todd had intimate knowledge of how IT solutions were being developed in the new paradigm of the cloud. Send automated emails, organize your inbox and search through conversations in Office 365. Various trademarks held by their respective owners. Okta is the federation service for Office 365. He knew that identity was going to be a big problem and decided to look at how to solve it from a new angle. This tool requires you deploy a new dedicated server that connects to your Active Directory, copies the password hash, secures it again by hashing the hash, and then stores it in Office 365. You get the same capabilities - ability to customize the login process, make access decisions about the authentication based on whether the user is in the office or out on the road, authorization via multi-factor authentication, and authentication to Active Directory. Okta integrates with a wide variety of Microsoft products Unique Value Adds Okta's integrations offer value around simplification, high availability, and security Okta offers broad integration for most Microsoft products Office 365 Active Directory + AD FS Windows 10 Azure AD On-prem SharePoint Intune Dynamics Cloud App Security Combined with the automated provisioning and license management, your company needs to do only a few initial tasks, such as create a user in Active Directory and assign them to a group, and Okta will automate everything else. Office 365 and Okta Integration Boost efficiency of your internal processes and automate your operations in Okta. Okta is truly a modern approach to identity, with an architecture that was built from the ground up with the cloud in mind. Select Accounts in any organizational directory (Any Azure AD Directory - Multitenant), and then select Register. You can now control who has access to Office 365 by simply managing group membership in Active Directory. Although end users credentials are validated against local Active Directory, Passthrough Authentication may not meet the criteria for larger customers, as it currently does not support deployments with untrusted Active Directory forests. You might also require the upgrade of your Exchange infrastructure to current versions, further delaying your Office 365 migration. Solving the authentication challenge is only half of the problem. If you are working with Microsoft or one of their partners to migrate to Office 365, you may be advised to go through a lengthy clean up or consolidation of Active Directory. To ensure that you can perform all steps in this guide. This means you can derive group membership in Okta based on things like user attributes from Active Directory and other sources. Once again, Microsoft is forcing you to make a compromise. As a recruiter: I hate cover letters. Pricing Microsoft Azure Active Directory and Okta Identity Cloud both offer forever free versions. How does Okta connect to Active Directory if all the directory synchronization functionality has been moved to the cloud? Multi-tasking managing multiple application owners and technical contact to drive SSO integration and external user provisioning objective and Radius server troubleshooting. Deploy Office 365 with Okta Moving to the cloud can be complex. Okta has the most mature cloud identity integrations for platforms such as Salesforce, Box, Workday, ServiceNow, Google Apps, Zendesk and so on. The most effective and immediate way to do this is by implementing a second factor of authentication, more commonly known as adding Multi-factor Authentication (MFA). The agents store only connection related configuration locally, which is enough information to allow them to connect securely back to the cloud. Making the move to Office 365 presents two big hurdles: the first is migrating mailboxes in Exchange and files in SharePoint. While the WS-Federation protocols worked fine when Office 365 was accessed via a browser, they presented a problem with software clients such as Microsoft Outlook or the native email clients on iOS or Android devices. We are very focused on security and have specialized teams analyzing and monitoring the security of our system on a daily basis. Zapier does not currently support Outlook.com addresses or Home 365 accounts, only business or Enterprise. Azure AD Connect is different. This guide provides the information to configure Office 365 in your Okta org. Provision users to Office 365 using profile mapping. Many users want to configure tablets and phones for email and to access documents. https://platform.cloud.coveo.com/rest/search, https://support.okta.com/help/s/global-search/%40uri, https://support.okta.com/help/services/apexrest/PublicSearchToken?site=help, Secure Office 365 using app sign-on policies. One of the greatest is the issue of identity. Communication between the agent and Okta Directory Integration Edition for Office 365 is protected with SSL encryption. The result was Oktas identity and access management as a servicea clever approach to connect one cloud system to another, and also connect to on-premises identity resources. Vendors like Microsoft, IBM, Oracle, and CA have been using this approach to identity for over a decade. This TechGuide covers in detail how Okta can help you avoid costly Active Directory consolidations and speed up your overall Office 365 migration without deploying costly on-premises servers. Additionally, Blue Bird provides comprehensive financial solutions through Blue Bird Capital Services. This TechGuide covers in detail how Okta can help you avoid costly Active Directory consolidations and speed up your overall Office 365 migration without deploying costly on-premises servers. These thick clients use WS-Trust, a less flexible method of authentication which required the software client to have specific knowledge about the login process. Yes. Please enable it to improve your browsing experience. Modern Authentication helps secure Office 365 resources using multi-factor authentication, certificate-based authentication, and SAML-based logins (such as federation with Okta), for a true single sign-on experience. The agent maintains an outbound connection to Okta over standard secure web protocols (SSL/HTTPS). Then select Create. Stop struggling and get some real work done. Its an old architecture that requires maintaining lots of software in your onpremises IT environment. Okta installs lightweight agents onto existing servers in your Active Directory environment. This is all done based on groups. For users who have an Active Directory account, we delegate that authentication back to Active Directory via our network of agents. To disable these legacy protocols in your Office 365 tenant, refer to this Microsoft Support documentation: How to enable or disable POP3, IMAP, MAPI, Outlook Web app or Exchange ActiveSync for a mailbox in Office 365. How do you connect all this information together into a single, up to date profile, and provision to Office 365? And, Azure AD Connects password synchronization option does not meet many organizations security requirements. Now that youve moved your Exchange, SharePoint and Lync workloads into the cloud, you want to increase the security of users accessing this data. Copying and keeping this information up to date in Office 365 is critical, especially for Exchange migrations. Microsoft Office 365 Business is a complete office suite in the cloud. Finally, if the services delivered by these tools fail, users cannot access their data in Office 365. First, we need to look at how Microsoft creates the bridge between Active Directory and Office 365. Because of these limitations, many third-party companies like BitTitan and SkyKick have evolved to simplify and speed up the process of migrating. Ensure that the administrator resides in your tenant. 2022 Okta, Inc. All Rights Reserved. Office 365 users can authenticate to LDAP and also use it as the source of information for Office 365 users and groups. Looks like you have Javascript turned off! Okta enables enterprises with Active Directory to quickly and securely extend employee identity to Office 365 without using ADFS or Azure AD Connect. Turning once again to the Microsoft tools, Azure AD Connect is the common choice for directory synchronization. Connect and protect your employees, contractors, and business partners with Identity-powered security. Microsoft Azure Active Directory. Instead of deploying AD FS, use their directory synchronization solution, Azure AD Connect. Office 365, however is a SaaS application. You can use Automatic WS-Federation to configure multiple Office 365 domains in one app instance. Okta is the best of both worlds, without any of the extra servers or on-premises software. Integrating AD with Office 365 Secure Integration Security is a key component of the Okta Active Directory agent. You can ensure that certain groups of users can only access Office 365 resources from specific networks. We only have two domains: our microsoftonline and one for our Gogole Workspace and it is also used for our SaaS website ( bitrise.io ). Moving to Office 365 can be a complex undertaking. See Configure Single Sign on using Secure Web Authentication. Furthermore, you can find the "Troubleshooting Login Issues" section which can answer your unresolved problems and equip you with a lot of . https://platform.cloud.coveo.com/rest/search, https://support.okta.com/help/s/global-search/%40uri, https://support.okta.com/help/services/apexrest/PublicSearchToken?site=help, Federate multiple Office 365 domains in a single app instance, How to enable or disable POP3, IMAP, MAPI, Outlook Web app or Exchange ActiveSync for a mailbox in Office 365, Configure Single Sign on using Secure Web Authentication. Changes to users information and access to Office 365 must be immediately reflected in Active Directory. Automation isnt just for the IT admin. https://platform.cloud.coveo.com/rest/search, https://support.okta.com/help/s/global-search/%40uri, https://support.okta.com/help/services/apexrest/PublicSearchToken?site=help, This is the tenant that you want to integrate. Typically, you either use the Office 365 portal to assign licenses to users, or you create PowerShell scripts that you run or schedule. who can you marry in skyrim male with pictures; kendo grid angular filter dropdown You must configure and manage a network path from the internet to your AD FS servers, and from AD FS to your domain controllers. It also resides in your Active Directory domain, but it makes outbound internet connections to Office 365, copying your Active Directory data. But using Azure AD Connect is a compromise. Salesforce. Learn more. Worse, they were designed over 10 years ago based on old legacy architectures. To avoid consolidation, customers could use MIM and replicate all the data from the different Active Directory environments into a single, new Active Directory forest. Okta access policies go beyond just the enforcement of MFA. Automating creation of new users, and offboarding of existing/terminated users. MFA is enabled via group membership and is enforced by policy. One agent connection is chosen automatically (and in turn connectivity to your Active Directory is load balanced by Okta) and user credentials are securely communicated down to the domain controllers where the agent validates it. Depending on your license type, some topics in this guide may not apply to you. Office 365 Global Administrator credentials. Most IT admins wish to minimize the impact of moving to Office 365 on their users. Office 365 then handles authentication requests directly, without federation. Secure your consumer and SaaS apps, while creating optimized digital experiences. In most migration scenarios from your on-premises Exchange environment to Office 365, part of the data you are migrating are email contacts, distribution lists and all the identity information about users. It involves two main phases: managing access for the user from the on-premises system to using the cloud and then migrating data from these on-premises systems (employee email, files and contacts) to the cloud environment. Attempting to solve this problem of authentication using the Microsoft legacy technologies forces a choice among a few options: Implement Azure AD Connect and federate the authentication from Office 365 back to on-premises Active Directory using Active Directory Federation Services (AD FS), Sync the password hash from Active Directory into Office 365 using Azure AD Connect, Implement Azure AD pass through authentication (used with Azure AD Connect). With Open Policy Agent integration, you can run your Rego policies as part of the request lifecycle in the middleware. Okta presents you with all licensing and role management options directly in the application assignment UI. Microsoft Office 365. We recommend that you first try this integration in a test environment, such as a Preview org. Let me give you a short tutorial. But, this isnt always possible. While this document focuses heavily on using Okta for Office 365, Okta is a service that extends far beyond just this one application. Office 365's identity barrier Migrating to Office 365 from can present many challenges. Log in to your Okta org with Super Admin credentials. This is the domain that you want to federate. Third party vendors like Okta have developed solutions that are more complete and easier to use. Add an instance of Office 365 in your Okta org. 2022 Okta, Inc. All Rights Reserved. The following permissions and accesses are needed to deploy Microsoft Office 365: You can add the Office 365 app in your Okta org from the Okta Integration Network (OIN). Office 365 is a high-impact integration. Also, keep in mind that both these solutions are dependent on your Azure AD Connect server up staying and running. To use Okta as an enterprise-wide IAM platform, large enterprise and public-sector customers require integration to a multitude of on-prem and custom applicationsand Okta provides several mechanisms across products to enable integration to these systems. A typical Okta customer has two, three or more agents installed in their Active Directory domain, but some customers have connected over 100 Active Directory domains to a single Okta tenant. This removes yet another manual and disconnected task from your Office 365 deployment. See Provision users to Office 365. AD FS, while complicated and expensive to deploy, brings the authentication immediately to your Active Directory environment. This automatic failover is transparent to both the end user and the IT administrator. We have a really basic licensing model in O365 and I wanted to setup scim provisioning on the okta side to provision licensing and user creation / deletion. In the General Settings tab, enter your Microsoft tenant name. 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